Privacy Notice

Bridge Newland Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, store, and protect your personal data when you interact with us via our website, during informal consultations, or when we are formally appointed to handle corporate or personal insolvency procedures.

1. Important Information and Who We Are

Bridge Newland Limited is a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. When an individual from Bridge Newland Limited is appointed as an Office Holder (e.g., Liquidator, Administrator, Supervisor, or Trustee), that individual also acts as a separate Data Controller of personal data processed for that specific insolvency procedure.

Contact Details:

• Full name of legal entity: Bridge Newland Limited
• Registered Office Address: The Stables, 19 High Street, Hillmorton, Rugby, Warwickshire, CV21 4EG
• Email address: ben@bridgenewland.co.uk / enquiries@bridgenewland.co.uk
• Telephone number: 0800 612 6197

2. The Data We Collect About You

Depending on your relationship with us (client, company director, shareholder, employee, or creditor), we may process different types of personal data:

• Identity Data: First name, last name, title, date of birth, gender, marital status, and government-issued photographic ID (passports, driving licences).
• Contact Data: Postal address, email address, and telephone numbers.
• Financial Data: Bank account details, payroll records, tax status, details of assets owned, shareholdings, and amounts owed to or by creditors.
• Employment Data: Job title, salary, pension arrangements, and location of workplace (primarily collected regarding the employees of insolvent entities).
• Statutory Case Data: Explanations regarding company insolvency reasons, history of directorships, and personal guarantees.
• Special Category Data: We generally do not collect sensitive data through our website. However, when appointed over an entity, we may inherit pre-existing historical records containing sensitive personal data (such as health records or trade union memberships) which we process strictly under statutory insolvency obligations.

3. How Your Personal Data Is Collected

We use different methods to collect data from and about you, including:

• Direct Interactions: You may give us your data by filling out forms on our website or by corresponding with us via phone, email, or post.
• Third Parties or Publicly Available Sources: We may receive personal data from third parties, including:
  • Companies House, the Land Registry, and credit reference agencies.
  • The books and records of an insolvent company or individual over whom we have been appointed.
  • Legal advisors, accountants, and financial institutions.

4. How and Why We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we use your personal data in the following circumstances:

5. Disclosures of Your Personal Data

We may share your personal data with third parties for the purposes set out above:

• Regulators and statutory bodies, including the Insolvency Service, the Insolvency Practitioners Association (IPA), HM Revenue & Customs (HMRC), and Companies House.
• Agents we engage to assist in the insolvency process, such as solicitors, asset valuers, auctioneers, and debt collection tracing agents.
• Courts of law in relation to ongoing formal insolvency proceedings.
• Secure IT, cloud storage, and backup hosting providers that comply with strict UK data standards.

6. International Transfers

We process all data within the UK. If any of our technical or legal service partners require data transfer outside the UK, we ensure a similar degree of protection is afforded to it by ensuring appropriate statutory safeguards are in place.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We limit access to your personal data to those employees, agents, and contractors who have a legitimate business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, accounting, or reporting requirements.

• For corporate and personal insolvency administration, files are generally retained for a minimum of 6 years from the date the Office Holder obtains their formal release from office.

9. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data (a “Subject Access Request”).
• Request correction of inaccurate personal data.
• Request erasure of your personal data (subject to legal or statutory overrides).
• Object to or restrict the processing of your personal data.
• Request the transfer of your personal data.

If you wish to exercise any of these rights, please contact us at ben@bridgenewland.co.uk. There is typically no fee required to access your data.

You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us first.